Sponsorship Frequently Asked Questions

How are booths selected?

Booth selection will take place on a first-come, first-serve basis in order of sponsorship level.  


Can I bring additional people to staff my exhibit booth?

Yes, but all exhibitor staff must be registered to attend the conference.


What does the booth space include?

Booths are 10’x10’, backed by 8’ tall blue/white pipe and drape. They are divided by blue pipe and drape that is 36” high. Each booth comes with a 6’ blue draped table and 2 chairs. Any additional amenities must be ordered via the Exhibitor Sponsor Manager or supplied by you. Once you confirm your sponsor/exhibitor status, you will receive an exhibitor packet with more information.


What are the logo requirements?

Make sure all images are at least 300 dpi (dots per inch) resolution

Image dimensions must be at least 5 inches by 5 inches

We prefer vector EPS files, but will accept Adobe Illustrator, Photoshop, .jpg, .tif, or .png files as long as they meet the criteria stated above


What are the print deadlines?

The deadline for sponsorship logo inclusion in the physical conference handout is April 10.

SOC will still accept sponsors after this date, but we cannot guarantee that your logo will be in all print sponsor benefits materials for commitments made after this date.

What is the sponsorship deadline?

The deadline for sponsorship is April 4.

What is the cancellation policy?

In the event that written notification of intent to cancel is received prior to March 1, 75% of the total sponsorship level will be refunded.


When are registration deadlines?

  • Early Bird - Oct. 16 – Jan. 31

  • Regular - Feb.. 1 – April 30

  • Late - May 1 - Onsite

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